City Secretary's Office

Appointed Officer 

The city secretary is an officer of the city, appointed by the Mayor and City Council. The position of City Secretary is a statutory position required by state law and the City Charter. The City Secretary strives to provide quality service to the public, the City Council, and City staff.

Duties

City Council

The City Secretary supports the Mayor and City Council by preparing agendas, attending City Council meetings, documenting actions, and preparing/maintaining minutes for City Council meetings.

Elections

The city secretary is the election official for the city and oversees the administration of city elections to ensure compliance with all city, state, and federal election laws and policies and to ensure that city elections are conducted in a fair and impartial manner.

Boards and Commissions

The city secretary oversees the board and commission appointment process by receiving and maintaining applications submitted by residents for consideration by City Council. Agendas and minutes for each board and commission are reviewed and posted by the City Secretary.

Records Management

The city secretary is designated as the City's Records Management Officer by state law and City Ordinance. The records management program provides for the identification, maintenance, retention, security, disposition, and preservation of City records. The City Secretary maintains the official records of the City including ordinances, resolutions, contracts, and other legal documents.

Public Information Requests

As the Records Management Officer, the City Secretary, is responsible for all public information requests.

Code of Ordinances

The City Secretary coordinates maintenance and codification of the City Code of Ordinances. The City has contracted with eCode360 to make ordinances available to the public. You can access Sachse's Code online and also that of other cities across Texas and the United States.

Additional Responsibilities

  • Administers Oaths of Office
  • Holds and maintains the City Seal, affixing it to all required instruments
  • Prepare ceremonial items, such as proclamations, certificates, letters, and honorary documents
  • Provide support and assistance to other City departments, the public, and City Council as may be required
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